Thomas Jefferson's On-line Room Request System

Thomas Jefferson's On-line Room Request System

Welcome to the EMS Web App!


**Covid-19 Guidelines as of 5/23/2022**



·         Effective May 31, 2022 masks will be required in all University locations/buildings.

·         Meetings/gatherings/events: Effective 5/31/22, there will be no eating/drinking at meetings/gatherings/events. Grab and go food can be provided as long as it is taken back to a private offices or break rooms (with proper social distancing maintained)

o    The University reserves the right to cancel or postpone meetings/gatherings events, or limit their size, and organizers should confer with their supervisors before holding events.

·         Guests at University Events (admissions, athletics, performances, conferences, symposia, lectures): Effective immediately, these individuals no longer need to demonstrate proof of vaccination.


All Users

o   User guide is available HERE or view our video on Jeff HUB (Using the EMS Web App)

o   Room availability and details can be viewed at any time without a user account by using the “Locations” tab on the left side of this page. Use the locations filter to search for rooms by campus or building


Center City Users


·         Center City rooms can be requested for dates up to May 15th 2023. Scheduling Summer 2023 dates TBA


·         The tent will be set up on Lubert Plaza during 2 separate time periods; 5/9-27/2022 & again on 7/17-22/2022. In order to reserve the tent please book Lubert Plaza on via the web app. Booking the plaza will reserve the tent for your use. Tent dimensions are 65’x130’ (oval); custodial and AV services will need to be requested.


·         All Center City room requests are managed through the EMS Web App, any room specific questions can be directed to


·         All Center City AV requests are managed through the EMS Web App, any AV specific questions can be directed to


·         To create a user account:

o    Click on “Welcome Guest” at the top right hand corner of this page.

o    Use your campus key and the associated password to create your account.

o    After answering a few questions about yourself, your account will go into a “pending” status and someone from our staff will review and activate it in 2-4 days.

o    If you are course coordinator, you will be assigned a template that will give you access to manage your courses via the EMS Web App. Please reach out to with any questions.



East Fall Users


·         To create an account:

o    If you need to schedule events frequently, contact for account activation instructions.


·         To submit an event request without creating an account:

o    Email with:

o    Event name & type

o    Time + Date(s)

o    Building & Room number OR

o    What kind of room you are looking for, if you do not know which room you want*

o    Anticipated number of attendees

o    Department or organization making the reservation

Primary contact name