Thomas Jefferson's On-line Room Request System

Thomas Jefferson's On-line Room Request System

Welcome to the EMS Web App!


**Covid-19 Guidelines as of 7/13/2022**




·        Effective July 13, 2022 masks are highly recommended in all University locations/buildings.

·        Meetings/gatherings/events: Effective July 13, 2022, food may be served at meetings/gatherings/events. Proper social distancing should be maintained and the University highly recommends attendees wear masks indoors when not eating or drinking.

·        The University reserves the right to cancel or postpone meetings/gatherings events, or limit their size, and organizers should confer with their supervisors before holding events.

·        Guests at University Events (admissions, athletics, performances, conferences, symposia, lectures): Effective immediately, these individuals no longer need to demonstrate proof of vaccination.


All Users

o   User guide is available HERE or view our video on Jeff HUB (Using the EMS Web App)

o   Room availability and details can be viewed at any time without a user account by using the “Locations” tab on the left side of this page. Use the locations filter to search for rooms by campus or building


Center City Users


·        Center City rooms can be requested for dates up to May 15th 2023. Scheduling Summer 2023 dates TBA


·        All Center City room requests are managed through the EMS Web App, any room specific questions can be directed to


·        All Center City AV requests are managed through the EMS Web App, any AV specific questions can be directed to


·        To create a user account:

o   Click on “Welcome Guest” at the top right hand corner of this page.

o   Use your campus key and the associated password to create your account.

o   After answering a few questions about yourself, your account will go into a “pending” status and someone from our staff will review and activate it in 2-4 days.

o   If you are course coordinator, you will be assigned a template that will give you access to manage your courses via the EMS Web App. Please reach out to with any questions.



East Fall Users


·        To create an account:

o   If you need to schedule events frequently, contact for account activation instructions.


·        To submit an event request without creating an account:

o   Email with:

o   Event name & type

o   Time + Date(s)

o   Building & Room number OR

o   What kind of room you are looking for, if you do not know which room you want*

o   Anticipated number of attendees

o   Department or organization making the reservation

o   Primary contact name